The Finimpact Blog

How & Why to Backup Data In Your Small Business to Secure Your Future

When starting your own company, it is important to understand that, with all of your small business needs, an extremely important and critical top priority should be protecting  information and the safety of your small business’s data. This may seem obvious at first, but it is often neglected, which can possibly lead to significant losses in assets and private information. Securing your SMB data and information should be at the top of your list, so what can you exactly do to help secure it?

What data should be backed up

When backing up data for your small business, it is important to know exactly what data refers to. The data that is being referred to is the sensitive information that is needed to help the company succeed. This can come in the form of many different things, such as asset logs, or company filings for corporate contracts with dealers, customer information, and so many other types of data must be protected from possible system failures or breaches. All of this data needs to be secured, under lock and key, so that no one except for your business can access it, as it is extremely sensitive and could lead to possible setbacks if leaked, lost, or becomes inaccessible .

How to back up the data

If up until now you have never thought about backing your small business’s data up, then chances are you may have already lost data or have had data lifted from you without your knowledge. Backing up the data can be done in a number of different ways. As each company is able to decide how they wish to secure their data, it is important to note the most secure ways of doing it, so that it may not be lost in simple outages, or to thieves.

Here are a few tips to help secure your Data:

  • Online Backup storage units. If you are like most people, a lot of your information is stored on a single storage drive, or computer. This can be both good and bad. In most cases, you actually want to have multiple storage devices, not just one. This is due to the possibility of outside issues, such as power surges or outages. If an outage or power surge were to hit during a crucial time, and the data is not backed up at another location, you can end up losing months of progress and notes, as well as secure information. Having multiple backup storages of information is crucial. To do so, look into Cloud storages, which can help keep information safe through a private online server.
  • Have an Offsite Server, or storage device. Another great way to store your data is to have a portable device to hold your information. Such items as portable hard drives that can directly plug into a computer work great, as they are safe from any hazardous events since they generally are not always plugged in. This is both good and bad, as it ensures that no one will be able to tamper with the storage device unless physically there, but there are chances of data and files being in outdated formats if not regularly updated.
  • Constant monitoring. Always ensure that your data is being constantly monitored. This could be done through a number of avenues. Whether it is hiring a team of professionals to monitor and keep track of the data flow, or having a program to do so, constant monitoring of the information being exchanged and archived will help to ensure nothing gets lost.
  • Archive only the Important Data. There is such a thing as backing up too much data. This can be caused by an over-eagerness in wanting to keep things safe, which can cause significant problems when attempting to sort through the information, as well as filling up the storage space. Although it may seem necessary for all of the data to be backed up, there are some things that do not. As such, prioritize items that have regularly been modified, instead of programs. For example, things such as programs made to be executed on a computer do not need to be backed up. Instead, look at filing reports and asset logs as the most important items to secure
  • Stay on top of what is going on in your SMB. Always try to stay on top of what is going on with your business. The more you know about what is going on within your business, the easier it becomes to manage the data that is flowing through the computers and storage devices that will be used to back up information. Remember, as a small business member, understanding the business inside and out will always be an asset.

Make Sure Your Company Backs Up to the Cloud

These days, instantaneous digital urgencies arise all the time, and sometimes your business or company will not operate like a well-oiled machine. Little kinks may appear here and there, but when your business has been backed up to the cloud, you have now taken the steps necessary to completely harness the power of the cloud and its infinite possibilities of enabling your company to grow. In closing, we would like to leave you with a final question, “How protect is your Small Business’s data?”